Travel Vouchers
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 | |  | Published by waltharius on 20.10.2006 at 13:29. |
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This guidance outlines the procedures to be followed in preparing travel vouchers for reimbursement of expenses from temporary duty, invitational, repeated and blanket travel. This guidance includes information on how to create, update, delete, approve, view and print travel vouchers. It provides instructions to monitor the status of the voucher and disbursement information. It also includes a section on preparation of reconstructive vouchers.
Although the traveler is required to sign the voucher attesting that it is true and complete before it can be signed by the reviewing/approving officials, he or she is not required to use an electronic signature card. In other words, CEFMS will allow the traveler to sign a voucher with or without a signature card inserted in the card reader.
The traveler signs (with or without a signature card) the voucher attesting that it is true and complete. All required receipts along with a printed copy of the voucher are submitted to the Reviewing/Approving Official. If the traveler is unable to sign in CEFMS with a signature card, he or she must manually sign a printed copy of the voucher before submitting it to the Reviewing/Approving Official.
The Reviewing/Approving Official reviews the voucher and receipts for compliance with the Joint Travel Regulation (JTR), then signs in CEFMS (with a signature card). If the traveler did not sign in CEFMS with a signature card, the Reviewing/Approving Official is also attesting that a manually signed, hardcopy voucher has been provided by the traveler.
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Update A Travel Voucher
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| | | Published by slick on 20.10.2006 at 15:47. |
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Type the travel order number. Press F3 to execute the query. If the number is unknown, press Tab to advance to the EMPLOYEE ID field. Type the traveler's CEFMS ID NO, then press F3 to execute query. All travel orders for the traveler will be displayed. Use the up or down arrow key to move the cursor to the desired travel order number. Press Enter.
CEFMS will allow any voucher to be selected to change or update. However, if a voucher with a Y in the REVWER CERT field is selected, CEFMS will automatically create a supplemental voucher. The supplemental voucher must be signed by the Reviewing/Approving Official after changes are made.
Note: Not all fields may be changed. Do not change the VOUCHER STATUS field. If the wrong code was used, delete the voucher and re-enter. If a sequence of the itinerary is added or deleted, make sure to renumber the subsequent sequences to remain consecutive. You cannot change a reimbursable expense code. If the wrong code was used, or you no longer want to claim the expense, you may either delete it by pressing Shift-F5 while the cursor is on the expense, or adjust the amount to zero. Once changes have been committed, use F10 to exit to the menu (Screen 1.61).
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Delete A Travel Voucher
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| | | Published by mziab on 20.10.2006 at 11:29. |
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Type the travel order number. Press F3 to execute the query. If the number is unknown, press Tab to advance to the EMPLOYEE ID field. Type the traveler's CEFMS ID NO, then press F3 to execute query. All travel orders for the traveler will be displayed. Use the up or down arrow key to move the cursor to the desired travel order number. Only vouchers without a Y in the REVWER CERT field may be selected for deletion. Press Enter.
Once the voucher has been retrieved into the voucher create/update screen, press Shift-F5 to delete. The voucher information will disappear from the screen and CEFMS will automatically commit the transaction. Press F10 to exit to the menu (Screen 1.61).
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Print A Travel Voucher
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| | | Published by nightmorph on 20.10.2006 at 17:24. |
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Type the travel order number. Press F3 to execute the query. If the number is unknown, press Tab to advance to the EMPLOYEE field. Type the traveler's CEFMS ID NO, then press F3 to execute query. All travel orders for the traveler will be displayed. Use the up or down arrow key to move the cursor to the desired travel order number. Type an X in the SEL field to mark the order(s) to be printed. Press Enter, then press Page Down to print.
Press F4 for a list of available printers. To print on a side printer, you must select a REPORT PRINTER that is identified as an 'lprint' SYSTEM PRINTER. Other REPORT PRINTER names will send the printed output to a remote printer. Use the up or down arrow keys to move the cursor to the desired printer, then press Enter to select.
** Screen 11.7. From main menu (1.2) select Financial Management Functions, Work Management, Reports. Select title "Print/List/Delete Generated Reports."
Press Enter. A listing of reports that have been retained with appear. Arrow Down to desired file and press Enter. Follow instructions at bottom of screen to print the file (similar to above instructions).
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View Travel Vouchers
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| | | Published by embobo on 20.10.2006 at 14:23. |
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If the travel order number is known, press F2, type the travel order number and press F3 to execute the query. If the number is unknown, press F4 to choose from a list. Press F2, press Tab to advance to the EMPLOYEE ID field and type the traveler's CEFMS ID NO. Then press F3 to execute the query. All travel orders for the traveler will be displayed. Use the up or down arrow key to move the cursor to the desired travel order number. Press Enter. You will be returned to the view screen.
Press Ctrl-F4 on the View Travel Voucher Screen 7.32. DO NOT press Ctrl-F10 for certifications. This option will return you to the travel menu (Screen 1.61). After viewing, press F10 to return to the View Travel Voucher Screen Press F10 to exit to Screen 1.61).
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View Status Of Travel Voucher
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| | | Published by manuels on 20.10.2006 at 11:31. |
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If no voucher information is displayed, the voucher has not been created. If information is displayed, you will be able to determine when the traveler and reviewer certified the voucher. If the CERT DATE and NAME fields are blank, certification has not been completed. If there is a date and name in the REVIEWER fields, look at the IATS STATUS field to determine the voucher's stage of processing.
If the STATUS field displays CERTIFIED, the voucher has been certified for payment. It has been certified for the amount of reimbursement entitled the traveler. It is awaiting a receipt voucher to be prepared in order that the check may be printed. The check should be printed within a couple of days.
The settlement amount, advance amount (if any), amount due Government and amount due traveler is displayed. If an amount is due the traveler, the settlement check is normally printed within a couple of days of the date in the CERT DATE field.
Information is displayed on the amounts certified on the purchase request, the unobligated amount, the amount obligated on the travel orders, the amount disbursed to the traveler, the excess amount deobligated from the travel orders and any refund amount related to the travel orders.
If an amount is displayed in the DISBURSED AMOUNT field, a check has been written. However, the date of settlement is not available in this screen. Use Option View Travel Order Status from the Travel Menu (Screen 1.61) as described above for additional settlement information.
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| | | Published by MickTux on 20.10.2006 at 17:35. |
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