Contractor-arranged
Travel Events
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 | |  | Published by nick_spacca on 20.10.2006 at 23:33. |
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To help
assure the NIH is compliant with the Federal Travel Regulations (FTR),
Departmental and NIH travel policies and procedures, effective
immediately, for all such contractor-arranged travel events, IC staff
are to comply with the following requirements:
1)
When all of the expenses (lodging, meals, miscellaneous travel costs,
bus transportation, etc.) for a contractor-arranged event (lab retreat,
meeting, etc) are paid through a contract and the traveler will not be
making any claim for expenses on a Travel Voucher, then you shall:
Prepare
a HHS-1 Group Travel Authorization and an accompanying memorandum
that lists the names of all participants, IC affiliation,
itinerary. Also include a statement that these individuals
will not be filing a claim for any travel-related expenses.
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Travel Advances
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| | | Published by Audiopain on 20.10.2006 at 18:52. |
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A cash advance is an authorized payment of money (check) by the University, directly to an individual or third party in support of anticipated travel expenses for University business. Employees holding an American Express Corporate Card are discouraged from requesting cash advances.
Requests for such advances are to be made on a Request for Advance of Funds form approved by a department head/chair, at a minimum, or the next higher level of authority. Employees may not approve a Request for Advance of Funds for themselves. The President must preapprove funds being requested for travel outside the United States or Canada (See: International Travel) and a copy of this written approval must be attached to the Request for Advance of Funds.
A travel advance to or on behalf of a non-University individual will only be issued upon the specific written preapproval of the appropriate Provost/Vice President which is to be attached to the Request for Advance of Funds form. The Request for Advance of Funds is to be signed by an employee of the University who will be held responsible for proper accounting.
If the Request for Advance of Funds is received in Accounting Services prior to 9:00 a.m. Monday through Friday, and the trip is scheduled to start within 48 hours, a check will be issued that same day. Checks will not normally be issued more than four (4) working days preceding the start date of a trip. If an emergency exists and funds are needed immediately, the employee may hand-carry the approved form to Accounting Services, have it reviewed and, if approved, receive cash from the Cashier's Office (vs. check) for the amount requested.
University index which will fund the travel expenses. Airline tickets will be charged at the time the American Express bill is received. All other charges will be made when the travel expense voucher is processed upon completion of travel.
Advances are considered to be loans to persons to/for whom issued, regardless of form (check, cash, airline ticket, prepayment fee, etc.); disposition of advances must be accounted for on a timely basis via the submission of a Travel Expense Voucher and the prompt return of any unused monies.
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Travel By Personal Vehicle
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| | | Published by Ark del KAOS on 20.10.2006 at 18:12. |
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Individuals who use a non-University vehicle for University-related travel will be reimbursed for actual miles traveled at the effective mileage rate (44.5 cents per mile). Insurance coverage, gas, oil, towing, repairs, etc. are included in the mileage rate. When traveling on University business, the departure and termination point for determining the actual mileage will be the employee's home. Reasonable vicinity mileage will be reimbursed, however, a log of vicinity mileage should be attached to the Travel Expense Voucher when it exceeds 100 miles. Individuals driving privately-owned vehicles on official University business are afforded NO protection under the University's insurance policy.
Those individuals approving this mode of travel should consider that air travel may be less expensive when time and subsistence costs are included. Every effort should be made to travel at the most economic means practical. In general the extent of reimbursement will be limited to those expenses which would have been incurred had the traveler moved from point to point in a manner resulting in minimum cost to the University.
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Help Me To Find Faa Travel Voucher Info Please
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| | | Published by Zero666 on 20.10.2006 at 15:26. |
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Great Site!
Hi to all! I need to find any information about faa travel voucher. Someone posted here about faa travel voucher. It's all about faa travel voucher. I'm very interested in faa travel voucher. Please PM me the faa travel voucher if you have some info. Thank You.
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